3 Registry Clerk vacancies at the Department of Higher Education and Training
DEADLINE: 23 December 2024
Requirements
An appropriate national senior Certificate (Vocational) or (NCV) Level 4 certificate. Previous experience within the office of the Minister or Deputy Minister will be an added advantage. A minimum of one year experience in rendering registry/ administration support services. The ideal candidate should be proficient in MS Office, typing. Good communication skills (verbal and written) Skills: Communication skills, Computer skills, Managing the registry. Organizing skills.
Duties
- Manage the registry services (develop, maintain proper filing system, facilitate disposal of documents, opening, closing of files, tracing and retrieval of documents).
- Receive, record, screen all incoming and outgoing submissions.
- Handle correspondence (receive, sort, acknowledge, distribute and make follow ups).
- Ensure the smooth, efficient, and effective flow of documents.
- Facilitate electronic scanning of files, sort, bind and package documents.
- Facilitate archiving and disposal of documents.
- Prepare and record documents for submission to the Messenger and undertake spot checks to ensure accurate delivery of documents by the Messenger.
- Facilitate compliance in the classification of documents in terms of MISS and promote compliance with the National Archives Act and the MIS prescripts.
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