4 Administrative Assistant vacancies at the Road Accident Fund
DEADLINE: 27 November 2024
Note: This is a 12 month fixed term contract
Purpose of the Job: The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department.
Key Performance Areas
Compliance administration.
- Maintain up-to-date written documentation related to the departments business activities.
- Ensure compliance to the policies and process standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Office coordination.
- Aid in the maintenance of correspondence, filing, telephonic queries and provide general administration support to the office.
- Maintain strict confidentiality in all matters relating to the office.
- Assist in making follow-ups on outstanding matters.
- Ensure all requests are handled and responded to within set timelines.
- Engage and follow up with Processing Centers on outstanding matters
- Assist in ensuring the availability of stationery within the department.
- Validate and verify information and documents submitted for accurate capturing and further handling.
- Ensure the systems/registers used are kept up to date.
- Check for duplicate documents, requests and queries and report on them.
- Allocate reference numbers and accurately capture related documents on different systems.
- Allocation of matters to responsible team members.
- Draft and send out letters to all stakeholders as required.
Meeting support
- Aid in arranging meetings on behalf of the department.
- Assist with taking and distributing minutes in accordance to set governance standards.
- Create and maintain a register to track matters outstanding.
- Support in the maintenance of follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document and Records Management.
- Manage Administer the records management and filling processes in line with the RAF filling plan.
- Ensure that the filing system is always up-to-date and functional.
- Aid in the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
Also Check: Internship vacancies at the South African Medical Research Council (SAMRC)
Qualifications and Experience
- Matric or Grade 12 certificate.
- Relevant 1 years’ experience in Administrative or similar environment.
Behavioral competencies
- Planning, organization and coordinating
- Personal mastery
- Emotional wisdom and decision making
- Ethics and values
- Client service orientation
Technical Competencies
- Computer literacy in MS Word, Excel, PowerPoint
- Excellent planning and organizational skills
- Good administrative skills
- Ability to access required information
- Writing skills
- Basic understanding of SCM processes
- Basic financial acumen
