ADMINISTRATIVE ASSISTANT POST AT THE UNIVERSITY OF JOHANNESBURG (UJ): 5-YEAR FIXED TERM CONTRACT

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ADMINISTRATIVE ASSISTANT POST AT THE UNIVERSITY OF JOHANNESBURG (UJ): 5-YEAR FIXED TERM CONTRACT

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.

Job description

The UJ Academic Development Centre (ADC) strives to provide theoretically based, and practical interventions and developmental opportunities to both Academic staff and students. ADC consists of Access Programmes and Academic Development and Innovation. All student related services are equally but proportionally represented on all four UJ campuses and the ADC staff strive to provide integrated, relevant and up-to-date growth opportunities. ADC: Access offers extended curriculum programmes on behalf of the College of Business and Economics and the Humanities and Engineering and the Built Environment Faculties. A significant focus of the ADC: Access wing is laying a strong knowledge and skills foundation for higher education through the offering of foundational provision modules to extended students.

Responsibilities:

To assist and support the HOD: Access professionally by:

Planning, directing, coordinating and performing a range of administrative tasks to ensure that the office and the department function effectively;
Communicating with students, clients, employees and other stakeholders to answer questions, disseminate or explain information and address complaints;
Performing organisational and administrative tasks effectively and timeously;
Managing information relevant to the job in order for records to be kept up to date for future reference;
Drawing up and distributing agendas and taking minutes in meetings for accurate record keeping;
Computing, recording and proof reading data and other information such as reports, memos, etc.;
Arranging and co-ordinating workshops, functions, conferences, meetings, etc.;
Assisting with the Head’s efficiency by organising his/her diary and daily commitments and ensuring that his/her commitments are honoured;
Coordinating the travel function in the department;
Administering the procurement of operational and capital items on the Oracle system;
Monitoring of and reporting on the departmental budget to the HOD;
Capturing and recording appointments and claims on the Oracle system

Minimum requirements

A Matric/Grade 12 (NQF4).
3 – 5 years’ experience in administration in a higher education institution.
Proficiency in Oracle and MAMS and exposure to HEDA.
Proven experience and knowledge of Windows and MS Office packages.
Knowledge of administrative and clerical procedures and systems.

Recommendations:

A relevant Higher Education qualification.
Knowledge of relevant UJ policies, processes, functions and procedures.

Competencies and Behavioural Attributes:

Superior verbal and written English communication skills.
Proven computer skills at advanced levels.
Good problem solving and numeracy skills.
Outstanding interpersonal skills.
Highly organised and efficient with excellent follow-through abilities.
Ability to cope under pressure.
A flexible and versatile team player who will work and excel in any work environment.
Accuracy and attention to detail.
Ability to work independently and maintain confidentiality.
Reliability and integrity