Administration Clerk vacancy at Tiger Brands- Apply if you have Matric and administrative experience

Administration Clerk vacancy at Tiger Brands- Apply if you have Matric and administrative experience

DEADLINE: 31 January 2025

The role of an Administrator is to effectively and efficiently manage the administrative tasks of supply chain and the manager they report to; their role is to alleviate the administrative burden for the Inbound Logistics Manager so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.

Responsibilities

WHAT YOU’LL BRING TO THE TABLE:

Key Attributes and Competencies

1. Roles & Responsibilities:
2. Raising of PO’s
3. GRV PO’s
4. 3-way matching for finance
5. Liaising with Creditors and suppliers with regards to accounts
6. Managerial reporting (sales report, open order report)
7. Tracking open orders closure rate for site
8. Tracking returns on site
9. Assisting Cost Accountant during stock take and audits
10. Work closely with procurement team with regards to pricing or packaging & ingredients
11. Update and track site costings files monthly for Cost accountant & Plant Manager
12. Manage New Vendor Creation for site – track & liaise with suppliers & creditors.
13. Works on SACO system in Stores Controllers Absence
14. Creates Capex orders for projects on site.
15. Maintaining all packaging & ingredients delivery notes and invoices
16. Running and updating the daily delivery notes OTIF file / score sheet
17. Log and update all supplier NCRs on summary schedule.
18. Source quotes for various capex / projects when necessary
19. Uploading of Invoices to Creditors daily on Laserfiche system
20. Follow up on credit notes with suppliers.
21. Assist closely with Finance with regards to annual Audits
22. Assist staff on site with Basic Oracle issue & training if necessary.
23. Assist site with accounts / payments issues.
24. Filing of invoices, credit notes etc. for supply chain & Logistics
25. Adherence to financial SOPs & interacting with staff with regards to issues or problems with adhering to SOPs. (Signing delivery notes etc.
26. Run weekly / Monthly oracle reports for Finance, Logistics, S&O

Key Attributes and Competencies

1. Administrative aptitude, the ability to efficiently and effectively manage the administrative tasks to ease the burden on the Inbound Logistics Manager
2. Communication, interpersonal and negotiation abilities across all levels
3. Multi-Tasking, work with Cross functional teams to ensure a high level of support is maintained.
4. Problem Solver, the ability to resolve administrative challenges.
5. Confidentiality, the ability to ensure confidentiality and sensitivity in relation to matters they are exposed to as part of the role they do.

Qualifications

ESSENTIAL SKILLS & QUALIFICATIONS:

1. Matric
2. Experience with accounts an added advantage
3. Experience working for FMCG added advantage.
4. Computer Literacy – Microsoft office experience
5. Oracle Experience an added advantage.
6. Be able to work independently.
7. Good communication skills
8. Good Time management
9. Problem solving
10. Good customer service
11. Organisation skills
12. Attention to detail and Data entry

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