Administration Officer vacancy at eThekwini Municipality, Durban
DEADLINE: 06 December 2024
Purpose
Coordinates, supervises and controls specific tasks and activities associated with related financial and administrative functions in respect of providing efficient administrative support to the Manager.
Responsibilities
- Co-ordinates specific procedures associated with the administration and the processing of specific documentation.
- Co-ordinates the implementation of procedures, systems and controls related to the receiving, updating and recording of transactional / operational information and activities associated with Security Contracts.
- Assesses the financial requirements and recommendations in respect of advertised security tenders and captures accordingly.
- Calculates wage determination increases due to companies.
- Conducts inspections of contracted security companies in respect of wage issues and other related costs.
- Scrutinizes invoices submitted by security companies and reconciles with actual deployment of security officers and/ or related personnel.
- Prepares payment to security companies.
- Attends to queries / complaints / requests
- Processes all credit recoveries.
- Scrutinizes daily deficiency reports, incident and investigates any irregular invoicing or over expenditure.
- Extracts specific security management reports and forwards to relevant departments.
- Supervision and control of subordinates.
- Develops and maintains a filing and index system.
- Undertakes typing of correspondence, faxing, photocopying and organizing of stationery for the Section.
- Attends departmental meetings, records discussions and, prepares and circulates minutes
Also Check: 4 Driver vacancies at the Road Accident Fund that require Grade 12 and a valid driver’s license
Requirements
Essential Requirements
- Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
- Valid motor vehicle driving license.
- 3 years relevant experience of which 1 year must be at a supervisory level.
- Computer Literacy.
Preferred Requirements
- Diploma (NQF Level 6) or equivalent in the Administrative field.
- 4 years relevant experience of which 2 years must be at a supervisory level
