Clerk vacancy at Sasol
DEADLINE: 19 February 2025
Purpose of Job
To contribute to providing administrative support to an allocated team, to promote administrative efficiency in day-to-day operations.
Key Accountabilities
- Handles inquiries, schedules appointments, develops presentations, and fills other office support functions.
- Organises and attends meetings, taking minutes and keeping notes.
- Booking rooms and conference facilities.
- Maintains scheduling and event calendars.
- Coordinates travel arrangements.
- Arranging both in-house and external conference functions and events.
- Ordering and maintaining stationery and equipment.
- Manages appointments. Office Administration and support.
- Mails documents and newsletters and other information as and when required.
- Prepares and types documents, letters and reports.
- Co-ordination and implementation of office procedures.
- Organising and storing paperwork, documents and computer-based information.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Complete forms in accordance with company procedures.
- Types and distributes meeting notes, routine correspondence, and reports.
- Receives and responds to correspondence.
- Performs sorting, filing, and cross referencing of materials and documents.
- Utilises, reconciles and manipulates data for management reports from different internal and external sources.
- Captures data in standardised format.
- Maintains hard copy and electronic filing system.
- Manages, maintains, and updates a wide variety of records , reports and files.
- May distribute mail, retrieve and deliver files, and copy documents.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Adheres to agreed serve level agreements.
- Liaising with colleagues and external contacts to book travel and accommodation.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Liaising with staff in other departments and with external contacts.
- Greets refers and assists visitors, clients, callers, staff and others and handle their inquiries, and direct them to the appropriate persons according to their needs.
- Communicates with internal and external clients.
- Monitors the use of expenditures and keeps record thereof within the department, for the manager.
- Complies records, organises, maintains files and posts records. Completes invoicing as and when required.
- Control stock of stationery and office supplies.
Formal Education
- National Senior Certificate or N3
Working Experience
- Experience: 1+ relevant years
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