Discovery is looking for a Professional Assistant
DEADLINE: Not Specified
Key Purpose
The professional assistant’s duties will be to provide administrative support and services to the Company Secretariat.
Areas of responsibility may include but not limited
Secretarial
- Providing ongoing support for the Group Company Secretary, the Company Secretariat Team and stakeholders associated with the Company Secretariat
- Providing support for Boards, meetings, committees etc
- Providing support for activities which are logically carried out by a Group Secretariat.
- Providing support on administrative tasks as required by the Company Secretariat
- Supporting the team in the preparation of agendas and other meeting papers for the Board and its Committees (including designated Subsidiaries).
- Assisting in the preparation of meeting packs for the Board and its Committees (including designated Subsidiaries)
- Scheduling meetings: Room bookings, set up, and related document preparation
- Diary and email management
- Effectively deal with internal and external escalated queries the same day
- Collecting and returning visitors to the reception area
- Continuously build and maintain professional relationships with internal and external clients
Office Management
- Logging of TI & Group Facilities calls
- Assisting with Function & Event co- ordination for Team
- Run and distribute telephone reports and monitor related costs
- Ordering from procurement
- Serve as point of contact relating to reporting of repairs due
- Procurement for cost center, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance for payment.
- Petty cash capturing for the division
- Administration of staff training bookings and training budget
Adhoc
- The person in this role will handle adhoc functions and projects which is not limited to the above.
- The person would support all members of the Company Secretariat and the related stakeholders.
Personal Attributes and Skills
- Excellent communication and comprehension
- Appropriately follows instructions
- Works productively in a high-pressure environment
- Upholds ethics and values.
Education and Experience
- Tertiary Qualification
- 5 years working experience as a PA at Senior Management level
- Excellent written and verbal communication skills
- Proficient in MS office at an intermediate level (Ms Word, Ms Excel, Power Point, Outlook)
- Experience in the Company Secretariat environment would be advantageous.
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