Office Administrator Vacancy – Visitor Safety AND Protection Services (Fixed Term Contract)
DEADLINE: 25 August 2025
South African National Parks is looking for a self-motivated individual to provide administrative support for Visitor Safety and Protection Services for a duration of 3 years.
Location
- Table Mountain National Park
Requirements
- National Diploma / NQF Level 6 qualification in Office Administration, Business Administration or Project Management.
- Minimum of three (3) years’ experience in Operations, Programme or Finance administration with excellent financial management skills and competency.
- Valid Driver’s license and suitable driving experience.
- Excellent Computer skills in MS Word, MS Excel, MS Power-point, MS Outlook are a prerequisite.
- Ability to work with relevant Financial Administration, Human Resources Policies, Procedures and Practices.
- Ability to work with a Public Finance Management Act, Supply Chain Management procurement process to deliver goods and services timeous in the Programme planning.
- Sound written, communication and interpersonal skills.
- Applicant must have a sense of initiative, balance of patience and determination, be flexible and can meet deadlines and work independently without supervision and have attention to detail.
Responsibilities
- Maintain accurate and up-to-date volunteer databases, including personal details, training records, deployment history, and performance evaluations.
- Develop and manage volunteer duty rosters, ensuring adequate coverage in priority areas.
- Coordinate availability and shift changes.
- Ensure all volunteers meet legal and organizational requirements (e.g., background checks, firearm permits where applicable).
- Maintain compliance documentation for audits and reviews.
- Draft and distribute internal communications, updates, and notices to volunteers and Schedule and coordinate meetings with partners such as SAPS, City of Cape Town, and community safety forums.
- Manage inventory of uniforms, safety gear, and training materials.
- Process requisitions for supplies and coordinate logistics for events and deployments.
- Maintain records of volunteer milestones and achievements.
- Organize recognition events and issue certificates or awards.
- Assist in tracking programme expenses and preparing budget reports.
- Compile regular reports on volunteer activities, incidents, and programme outcomes.
- Document safety briefings, training sessions, and stakeholder meetings.
Also Check: Receptionist Vacancy: Fixed Term Contract at SANParks
