Payroll Officer vacancy at PPC Cement
DEADLINE: 13 February 2025
Job Summary
The role of the Payroll Officer is crucial in ensuring the smooth and compliant operation of the company’s payroll function. This includes managing payroll processes, maintaining core system data, and ensuring all payroll activities adhere to the necessary controls, compliance, and governance standards. The position involves handling end-to-end payroll tasks, such as calculating wages, personnel administration, and timekeeping.
Additionally, the Payroll Officer will serve as a subject matter expert in areas like Employee Tax (PAYE), overseeing calculations, administration, and reconciliations on a monthly, bi-annual, and annual basis. There may also be a need to provide administrative support for other HR activities, such as Employment Equity reporting (EEA4), B-BBEE Management Control, and analytical tasks related to HR metrics.
Minimum Requirements
Essential:
- Matric
- Relevant Tertiary Education (Payroll Diploma)
- 5+ Years Payroll Experience in a Manufacturing/Mining and Unionised Environment
- 5+ Years Employment tax
Special requirements (crucial):
- Knowledge of relevant labour laws and SA Tax Legislations
- Knowledge of Employment tax
- Current SAP user
Duties and Responsibilities
Payroll:
- End to end payroll processing, accurately and timeously and according to payroll calendar deadlines.
- Implement and maintain payroll best practices to improve efficiency and consult with HR team to improve payroll and HRIS processes.
- Ensuring compliance to all statutory and legal compliance in respect to Payroll with special reference to Tax Legislation, POPI Act, BCEA, LRA and Collective Agreement
- Establish & Review of relevant policies and procedures.
- Document all payroll related processes.
- Implement Auditable Payroll Control to mitigate risks.
- Assist and investigate payroll queries and feedback to employees.
- Administering Timesheet input and ensure accurate upload of time and other input in such as leave, overtime, shift allowance calculations.
- Administering Month end Process and Reporting
- Support month end processes
- Administer all Engagements, Terminations and Movements Processes internally and externally.
- Administer all FNB & Standard Bank Loans and manage the application process.
- Administer all Disability applications and other Benefit Funds and related activities, including Medical Aid application and onboarding of new employees on the payroll.
- Monthly Statutory reconciliation and payment – SARS, UIF, SDL
- Manage Payroll System and drive all relevant changes, i.e. UAT process.
- Maintain Systems and updating Business with relevant legal and policy changes.
- Administer and drive all IRP 5 related activities including submission ensuring compliance to Tax Legislation
- Support Annual Increase and Bonus activities and Administer Salary Adjustments
- Administer WCA & COID Payments and annual returns.
- Submission of Data to South African Stats and any other regulatory body
- Submission of Data in accordance with Regional and Group Requirements
- Support Headcount activities including but not limited to,
- Monthly headcount Management – Actual, Budget and Forecast
- Annual Headcount and Labour Force Budgeting Process
- Processing of expatriate contracts where applicable
- Regular engagements and training to Time Administrators
- Store all payroll instructions on a Shared drive for easy accessibility.
- Create and Maintain Electronic Personnel Files
HRIS & Analytics
- Implement and maintain complete electronic employee personnel files, records and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files.
- Prepare statistical and analytical summaries and reports from the HRIS involving payroll information that add value to the business.
- Analyse Labour Costing to support productivity measures and Labour efficiencies.
- Obtain Production efficiencies that support analytics.
- Act as SAP Superuser and Site Single Contact for System related engagements
- Provide regular feedback to the HR team on any system improvements and changes.
- Always ensure data completeness and integrity.
- Support HR Reporting Activities that include Employment Equity, B-BBEE etc
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