Personal Assistant vacancy at DBSA
DEADLINE: 10 February 2025
To provide efficient and responsive administration, organising and coordination support and make all logistical arrangements for the Chief Economist. Manage and prioritise tasks and meetings according to deadlines and schedules, while maintaining good relationships with key stakeholders.
Key Tasks
Administrative Support
- Work with the Chief Economist to support the planning and execution of day-to-day work functions and key deliverables and ensure communication with all parties.
- Liaise with all levels of DBSA employees as well as external clients/ contacts, managing the diary including keeping all parties informed and updated on all diary changes.
- Draft and edit all communication (letters, routine correspondence) from the business unit to ensure quality control and seek approval.
- Provide inputs, review and quality assurance of all documents and reports.
- Prepare necessary meeting packs and support for engagements as requested by the Chief Economist.
- Act as the point of contact between the manager and internal/external clients
- Organise and make arrangements for meetings
- Keep abreast with the Bank’s business conducted by the business unit, to provide broad responses and correspondence with stakeholders and maintain communication across several stakeholder groups.
- Administer leave requests and other processes to assist with administrative processes.
- Organise and document travel itineraries including confirmation of all relevant bookings both nationally and/or internationally.
- Process all claims upon return from trips in terms of the prevailing subsistence and travel procedures/policy.
- Act as a backup and/or support to the administrative team.
- Manage and review filing and other office systems to ensure optimal documentation retrieval and storage.
- Monitor that the business unit is appropriately resourced with daily consumables and ensure an adequate level of stationery is always maintained (utilisation of the SAP procurement system).
- Perform quick desktop research as and when required.
- Undertake other tasks as assigned from time to time
Minimum Requirements
1. An Executive Secretarial Diploma / Secretarial Diploma or an equivalent qualification.
2. A minimum of 10 years’ experience as a Personal Assistant or similar working experience of which 5 years must be supporting a senior management position.
3. Experience in successfully working with Senior Management (essential).
4. Proficient with Microsoft Office (MS Word, MS Excel, MS PowerPoint, and MS Outlook).
5. Microsoft Teams and/or any online conference tools.
6. Online board pack platforms.
Desirable Requirements
1. Knowledge of efficient and effective office procedures.
2. Extensive knowledge of standard secretarial practices and procedures
Also Check: General Assistant vacancy at SA Metal Group- A minimum Grade 12 certificate
