JOBS

Personal Assistant vacancy at the Office of the Chief Justice

Shingirayi January 25, 2025

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Personal Assistant vacancy at the Office of the Chief Justice

DEADLINE: 31 January 2025

PERSONAL ASSISTANT: ICT REF NO: 2025/05/OCJ
SALARY: R308 154 – R362 994 per annum (Level 07). The successful candidate will be required to sign a performance agreement.
CENTRE: National Office: Midrand

REQUIREMENTS

Matric certificate and a three (3) year National Diploma in Secretariat / Office Management / Administration / Public Management / Administration or equivalent qualification at (NQF level 6) with 360 credits as recognized by SAQA.
A minimum of one (1) year experience in Secretariat.
A valid driver’s license.

Skills and Competencies:

Ability to act with tact and discretion.
Ability to do research and analyze documents and situations.
Good grooming and presentation.
Self- Management and motivation.
Willingness to work outside normal working hours.
Financial, Provisioning and Human Resource administration procedures and processes.
Document tracking, storage and retrieval.
Good telephone and office etiquette.
Relevant Public Service and Departmental legislation / prescripts / policies and procedures.
Procedure and processes applied in Office Management.
Meeting procedures.
Operating office equipment (e.g. Computer, photocopy, scanner, projector).
Basic knowledge on financial administration.
Batho Pele principles.
Organizing and Communication skills.
Report writing skill.
Computer literacy (MS Word, EXCEL, PowerPoint, Outlook and Internet, etc.).
Problem solving skills.
Good interpersonal relations.
Planning and organizing.
Language skills.
Numeracy and Literacy skills.

All shortlisted candidates shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an integrity (Ethical Conduct) assessment.

DUTIES:

Manage the office of the Chief Director including diary coordination.
Secretarial support and document management.
Provide technical support to the Chief Director in his/her capacity and budget, and programme manager in the ICT unit.
Provide secretarial support to the management structures.
Supervise and coordinate shared secretariat support services provided to the senior managers within the unit.
Coordinate the incoming and outgoing submissions within the ICT unit.
Coordinate corporate support services activities within the unit, Coordinate the submission of weekly, monthly, and quarterly plans and reports for the ICT unit.
Coordinate the PMDS, leave, and all compliance submissions within the ICT unit.

APPLICATIONS:

Applications can be submitted via email at 2025/05/OCJ@judiciary.org.za . The Organisation will give preference to candidates in line with the Employment Equity goals.

National Office (Midrand): Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.

IMPORTANT NOTES

All applications must be submitted on a NEW Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. Each application form must be fully completed, duly signed and initialed by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process.

Applications on the old Z83 will unfortunately not be considered. Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance certificate from country of origin (when shortlisted All non – SA Citizens will be required to submit a copy of proof of South African permanent residence when shortlisted.

Applications that do not comply with the above mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.