Registry Clerk Vacancy: Department of Employment and Labour – Pretoria (R228,321 Annually)
DEADLINE: 08 August 2025 at 16:00 (walk-in) and 00:00 (online)
The Department of Employment and Labour is actively seeking a dedicated and organized individual to fill the position of Registry Clerk (8) within the Compensation Fund, located in Pretoria. This role presents an excellent opportunity for individuals looking to contribute to public service, offering an annual salary of R228,321.
Key Requirements for Applicants
To be considered for this vital role, prospective candidates must meet specific educational and knowledge criteria:
- Education: A minimum qualification of a Grade 12, Matric, or Senior Certificate (NQF Level 4) is essential.
- Experience: While no prior work experience is explicitly required, candidates are expected to possess a foundational understanding of various legislative frameworks and principles pertinent to the public sector and record management. This includes:
- The National Archives Guide and Record Service.
- The Basic Conditions of Employment Act.
- The Batho Pele Principles, which emphasize people-first service delivery.
- Departmental Policy.
- Occupational Health and Safety regulations.
- The Public Finance Management Act (PFMA).
- The Compensation for Occupational Injuries and Diseases Act (COID).
- The Public Service Act.
- National Treasury Regulations.
Beyond technical knowledge, strong soft skills are crucial for success in this role. Applicants should demonstrate proficiency in verbal and written communication, interpersonal relations, problem-solving, and organizational abilities.
Core Duties and Responsibilities
The Registry Clerk’s responsibilities are central to maintaining efficient and compliant record-keeping within the Compensation Fund. The primary duties include:
- Archival Record Administration: Managing and administering archival records to ensure their proper maintenance and good condition. This involves adherence to established guidelines for filing and preserving documents.
- Document Management: Meticulously filing documents in accordance with the strict requirements set by the National Archives. This ensures that records are easily retrievable and compliant with legal standards.
- Mail Handling: Efficiently processing all incoming and outgoing mail, ensuring timely distribution and dispatch.
- Procurement and Stock Management: Responsibility for the procurement and effective management of stocks, stationery, and equipment necessary for the smooth operation of the section.
Application Process and Important Information
Prospective applicants must adhere strictly to the application guidelines to ensure their submission is considered.
- Closing Date: The deadline for applications is August 8, 2025, at 16:00 for walk-in submissions and 00:00 for online applications.
- Submission Methods:
- Postal: Chief Director: Corporate Services, P.O. Box 955, Pretoria, 0001.
- Hand-delivery: 167 Thabo Sehume & Madiba Street, Delta Heights Building.
- Online: Jobs-CF12@labour.gov.za.
Online Application Specifics:
For online submissions, candidates must attach only an application form Z83 and a comprehensive CV as a single PDF document. It is imperative to correctly indicate the job title and reference number (HR 5/1/2/3/72) in the email subject line and use the exact email address provided for the post. Applications submitted as JPEG files or those failing to comply with these instructions will regrettably be disqualified.
General Application Guidelines:
All applications must utilize the new Z83 form, which can be obtained from any Public Service Department or downloaded from www.gov.za/documents. The form must be fully completed, initialed, and signed, with all fields in Sections A, B, C, and D accurately filled. While Sections E, F, and G can refer to the CV for details, the question regarding conditions preventing re-appointment under Part “F” must be answered, and the declaration signed. Initially, only an updated comprehensive CV and a completed, signed new Z83 form are required.
Only candidates who are shortlisted will be requested to submit certified copies of their qualifications and other relevant documents on or before the interview date. Non-RSA Citizens/Permanent Resident Permit holders who possess foreign qualifications must provide an evaluation report from the South African Qualification Authority (SAQA) if they are shortlisted.
Please note that fax applications will not be accepted, and any late or incomplete applications will not be considered. Correspondence regarding this position will be limited exclusively to shortlisted candidates. These candidates will be required to undertake a pre-entry practical exercise to assess their suitability for the role.
The Department of Employment and Labour is committed to being an equal opportunity affirmative action employer, actively promoting equity based on race, gender, and disability. Applicants who do not receive contact within eight weeks of the closing date should consider their application unsuccessful. The Department reserves the right to not make any appointments for the advertised posts. Successful candidates will be required to enter into an employment contract and a performance agreement.
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