Secretary vacancy (Office Support) at Clicks Group in Johannesburg
DEADLINE: 04 December 2024
Background
An opportunity has become available for a Secretary to work within the The Body Shop department. The role will be based at the Woodmead Offices in Johannesburg and will report to the General Manager (The Body Shop).
Job main purpose
To efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders as well as any other relevant responsibilities to optimize workflow procedures in the office.
Responsibilities
- Effectively plan and organise schedules and diaries as well as management of daily/weekly/monthly agenda
- Execute all arrangements in a manner enabling the efficient functioning of the office including support co-ordination and organization of events
- Provide general office administration on time and efficiently including the upkeep and maintenance of stationary and office support
- Provide lines of communication / correspondence with all stakeholders that is effective and professional
Ensure the safekeeping and confidentiality of all documents as well as development and maintenance of filing system - Provide excellent customer service at all times through arrangements of meetings, email correspondence and telephonic calls
- Provide support to line manager as and when required
- To be able to co-ordinate and arrange travel
Also Check: PSG Bursary Programme for the 2025 academic year- Western Cape and Gauteng
Qualifications and Experience:
- Previous experience as secretary or administrative assistant
- Experience in Office Administration and optimizing techniques
- Diploma in Administration or relevant qualification e.g. Office Management/Administration
Skills, Abilities and Job Related Knowledge:
- Proficiency in MS Office
- Strong administrative and interpersonal skills
- Strong attention to detail
- Ability to multi-task, time management and prioritise workload
- Ability to work on own initiative
- Excellent written and verbal communication skills
- Passionate, energetic
