Deadline: 28 August 2020
Location: Harare, Zimbabwe
Duration : Fixed term: 2 years with possibility of extension
WHO CAN APPLY?
Anyone from any country with required qualifications
FAO’s Subregional Office for Southern Africa is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO’s Regional Office for Africa.
The post is located in Harare.
The Administrative Officer reports to the Sub Regional Coordinator.
Coordination and leadership of administrative-related duties at the sub regional level. Provision of support and advice to country offices on administrative matters
Comprehensive technical, statistical, analytical and/or policy analysis services and the development of specialized tools, methodologies, systems and/or databases to support the planning, implementation/delivery and monitoring of the programme of work and related products, projects, publications, and services
• Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the HQ technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends;
• Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports;
• Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures;
• Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness;
• Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines;
• Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization’s regulations policies and procedures;
• Establishes effective working relationships with Government counterparts at appropriate level for Government Contributions to the work programme;
• Oversees operational and staffing requirements of the Office and its projects, and ensure optimal staffing of the office and projects;
• Participates in review meetings to assess managerial and operational capacities, scrutinize reliability and solvency of selected implementing partners;
• Assesses training needs and encourages training events as well as other human resources-related activities;
• Optimizes the management of Office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of premises and be responsible for security for MOSS compliance;
• Establishes and maintains partnership with HQ units, interacts with Internal and External Auditors and prepares replies to audit observations and queries;
• Organizes and participates in meetings, workshops, celebrations and other events;
• Performs other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
• Advanced university degree in business or public administration, accounting or a related field;
• Seven years of relevant experience in financial management, administration and planning
• Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish)
• Results Focus• Teamwork• Communication• Building Effective Relationships• Knowledge Sharing and Continuous Improvement
• Work experience in more than one location or area of work, particularly in field positions, is desirable
• Extent and relevance of experience in financial management, administration and planning
• Extent and relevance of experience in organizing programme proposals and monitor programme implementation
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills.
- Candidates are requested to attach a letter of motivation to the online profile;
- Once your profile is completed, please apply and submit your application;
- Your application will be screened based on the information provided on your online profile;
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list;
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
- Incomplete applications will not be considered;
- Only applications received through the FAO recruitment portal will be considered;
- We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org
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