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OFFICE MANAGER POST AT THE DEPARTMENT OF HOME AFFAIRS

admin August 8, 2023

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Office Manager Post at the Department of Home Affairs

DEADLINE: 21 August 2023

Office Manager Post at the Department of Home Affairs

POST: OFFICE MANAGER, REF NO: HRMC 49/23/4
SALARY LEVEL : All-inclusive salary package of R811 560 to R952 485 per annum (Level 11).
CENTRE : Head Office, Pretoria, Branch: Finance and Supply Chain Management, Office of the Chief Financial Officer.

REQUIREMENTS: • An undergraduate qualification in Administration Management / Office Management & Technology / Business Management at NQF level 6 as recognised by SAQA • An undergraduate qualification in Finance will be an added advantage • Minimum of 3 years’ experience at the Assistant Director / Junior Management level in an office management / administration environment • Knowledge of Office Administration Support • Knowledge of the Departmental Legislation and Prescripts • Knowledge of the Public Service Regulatory Framework • Knowledge of document management • Knowledge of Human Resources Regulatory Framework • Knowledge of Finance related regulations.

Required skills and competencies: Capability and Leadership • Decision making • Accountability • Office management and administration • People management and empowerment • Expenditure Management • Business Continuity • Program and project management • Document management • Presentation and report writing skills • Good written and verbal communication skills • Ability to communicate with all levels of management • Organising skills • Client orientation and customer focus • Minute taking and telephone etiquette • A valid driver’s licence is essential, and willingness to travel • Extended working hours may be required.

DUTIES: The successful candidate will be responsible for the following specific tasks: • Manage all documents and filling systems in the office of the Deputy Director-General • Deliver reports and presentations regarding finances and work related aspects • Manage and consolidate the branch’s strategic planning documents and reporting (quarterly reports and operational plans) • Brief the Deputy Director-General with regards to engagement and provide relevant documentation • Monitor and maintain the budget in the office of the Deputy Director- General • Deliver reports and presentations regarding finances and work related aspects • Manage and oversee the office budget • Coordinate and provide advice to the Deputy Director-General on strategic issues • Facilitate the Strategic planning process in the Branch

Facilitate and coordinate the compilation of the operational plan of the Branch • Draft required documentation on behalf of the Deputy Director–General at strategic level • Manage all administrative matters in the office of the Deputy Director-General • Attend meetings and take, record minutes/ decisions and communicate to relevant role players and follow up on progress • Effectively supervise Assistant Office Managers and secretaries in the branch to ensure actioning of correspondence and the distribution are done effectively • Accompany the Deputy Director–General on business trips as and when required • Ensure effective and efficient management of human, physical and financial resources • Manage leave and other Human Resources administration requirements within the unit • Liaise with internal business unite to ensure that supply chain management and asset management are effectively managed • Review and ensure effective workflow and capacity planning • Develop the work plan and implementation according to the targets of the unit .

ENQUIRIES : Mr G Hollamby, Tel No: (012) 406 4378

Where to submit your application

APPLICATIONS: Quoting the relevant reference number, direct your application to: Department of Home Affairs, Head Office:

Postal Address: Private Bag X114, Pretoria, 0001
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001

Application Notes:

Applications must be –

sent to the correct address specified above, on or before the closing date;
submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za; Applicants must fully complete part A,B,C,D,& F of the New Z83 application form.
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) and detailed duties of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and

Selection:

In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview, will be subjected to employment suitability checks

(credit, criminal, citizenship, employment references and qualification verifications).