Jobs

x3 Administrative Clerk Positions: The Department of Public Works and Infrastructure

admin August 29, 2023

3 minutes read

DEADLINE: 08 September 2023

x3 Administrative Clerk Positions: The Department of Public Works and Infrastructure

POST: ADMINISTRATIVE CLERKS WORKS MANAGEMENT) (X3 POSTS)
REF NO: 2023/3487
(36 Months Contract)
SALARY: R202 233 per annum
CENTRE: Mthatha regional Office

REQUIREMENTS: Senior Certificate / A Grade 12 or equivalent qualification. Relevant years of experience in clerical and office administration duties or Works Management or Facilities Management. Must have Knowledge computer literacy (word processing, spreadsheets, and presentation), Reapatala, Archibus, Wox4u and papertrail. Good verbal and written communication skills. Basic Knowledge of public finance act, Accruals, report writing and submissions. Sound general office administrative and organizational skills. Ability to work under pressure, independently and to be trustworthy. Good interpersonal relations skills and basic numeracy. Willing to adapt work schedule in accordance with office requirements. Three year qualification (NQF Level 6) in administration qualification or relevant qualification as recognized by SAQA will serve as an advantage.

DUTIES: Ensure co-ordination and record complaints. Ensure all complaints are recorded and attended to. Approve complaints on Archibus System. Update the status on Worx4u system using quotations. Capture quotation on the spread sheet. Follow up on quotations from work managers. Check quotation versus the complaint and calculations. Administer and capture payments. Capture approved fund on the system and forward to SCM for Order. Follow up on outstanding orders to be issued from SCM. Compile Accruals. Compile 415 forms with the reports and for forward to works managers. Receive 415 from control works manager forward to delegated Authority for fund approval. The incumbent will be responsible to perform office administrative activities and liaise with stakeholders relevant to the office. Prepare documents for meetings, presentations and reports and organize office logistical matters. General receptionist and make required transport, travel and accommodation arrangements. Correspondence, documents and reports, draft and type correspondence and documents. Manage the flow of information and documents in the office and the communication to and from office. Processing of forms and documents related to claims, payments, invoices and consultant fees relevant to the office.

ENQUIRIES: Ms. L Mpukane Tel No: (047) 502 7040

APPLICATIONS: Mthatha Regional Office Applications: The Regional Manager, Department of Public Works and Infrastructure, Private Bag X5007, 5009 or Hand Deliver to PRD2 Building 5th floor, Sutherland Street, Umtata.

FOR ATTENTION: Ms. N Mzalisi Tel No: (047) 502 7000

Directions to candidates

Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
Applicants must indicate the reference number of the vacancy in their applications.
Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.